How do I know if an Access database is right for me? Great question! Ask yourself this:
Are you working on a project that requires constant updates and maintenance, such as research, equipment maintenance, grant management, etc.? You can store all your tasks, events, updates, and notes in a database and have crisp, clean reports generated showing the most up-to-date data.
Have you been using multiple Excel spreadsheets to keep up with your records? Have you noticed that it’s hard to keep those spreadsheets accurate and up-to-date, especially with multiple users? Access is the logical “upgrade” from record-keeping in Excel. It adds greater functionality and security.
Does your work require regular reporting, such as quarterly or annually? A database can produce custom reports showing any or all information that you have collected, sorted and analyzed according to your audience’s needs.
Do you have a project that requires getting up-and-running quickly and can operate independently of your company’s larger CRM or MIS? Access offers rapid development for small or short-term projects.
Does your organization work with clients or customers? You can use a database to maintain accurate records on their contact information, history with your organization, sales records, contact notes, etc.
Do you need a way to consolidate and organize your mailings, whether paper or e-mail? A database system can maintain up-to-date contact information and use that info to customize snail or electronic mass mailings and other marketing pieces.
Long story short, Access will enhance your day-to-day work processes by consolidating and organizing everything you do into one well-planned body of information. Small Biz TLC will first observe the systems you already have in place and then build an Access tool to streamline your workflow.
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